![]() Subtasks: Subtasks let you break complex Project phases into a bunch of smaller, more manageable tasks.All three views are also available in Teams and sync in real-time, so you can flip between each as the project calls for different management styles. Finally, the Timeline view-that’s the Gantt chart-sets your tasks as bars on a timeline, helping you visualize task start dates, finish dates, and duration throughout the lifetime of a project. If you’re a Planner user, the Board view will look very familiar, with each task presented as a card and organized into buckets. The Grid view presents all your project tasks in a table, with the option to add whichever detail columns you’d like. Multiple views: The famous Gantt chart view in Project is now joined by two more views-Grid and Board-giving you the flexibility to work the way you want.The UI and instructions for Project Online and the desktop client may vary. Note, the following tips only apply to Project for the web. Project is well-known for its Gantt chart and dynamic scheduling engine, but there are other tools that help beginners effectively manage projects of any size. The reimagined Project for the web was built under the assumption that everyone manages projects-even if it’s not in their job description. You don’t need formal project management training to use Project. Project: tips for managing projects large and small To Do is available as a desktop app, on your favorite web browser, across all iOS and Android mobile devices, and, as you’ll read about soon, in Outlook. ![]() ![]() That list syncs to Planner and vice versa, so you can actively manage your assignments in either app. Assigned to you: If you and your teams use Planner, all your individually assigned tasks will also appear in the “Assigned to you” list in To Do.You can use hashtags in the task name, steps, or notes field and quickly find any instance by typing it in the Search bar. Consider using hashtags like #travel to plan multiple upcoming trips-one in your “Friends” list and the other in your “Family” list-or for the name of a work project that affects different departments. Hashtags: Hashtags in To Do act a lot like hashtags on social media, helping you quickly find similar tasks across different lists.The My Day list resets each day, so anything you don’t finish today will reappear tomorrow. Those suggestions come from other lists and are based on task due dates, helping you consolidate what’s immediately important in one list. You can manually add tasks to My Day, import tasks from other To Do lists, or-and this is where the magic happens-select the lightbulb icon for task suggestions. Your My Day list streamlines competing tasks so you can zero-in on what’s most important today. My Day: At its core, To Do is a set of lists, the most powerful of which is My Day. ![]() But it’s much more than a simple to-do list: the app helps you prioritize what’s most important so that you’re in control of your tasks-and not the other way around. Whereas Planner is for team tasks, To Do is your go-to Microsoft 365 app for individual work and personal tasks. To Do: tips for taking control of your individual tasks Today’s post covers all the other apps and integrations in Microsoft’s task management ecosystem, including Microsoft To Do, Microsoft Project, Microsoft Outlook, Microsoft Office, Microsoft Teams, and Microsoft Loop.Įvery app in this blog is available as part of your Microsoft 365 subscription-except Project, which you’ll need to purchase separately. Our first post takes you on a high-level tour of Microsoft Planner and tips for effectively managing your team plans. We’re back with the second post in our blog series about task management tips for beginners.
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